IFTA Reports by Vehicle, Jurisdiction, and Fuel Type (Desktop)
IFTA (International Fuel Tax Agreement) Reports are available by Vehicle, by Jurisdiction, or by Fuel Type. Assets that are selected as IFTA compliant will pull into these reports. This article details the various data points available in the IFTA reports, how to access the reports, and frequently asked questions.
Note: These reports are not tracker based. Assets must be configured as IFTA-Compliant to pull into the IFTA reports. This can be accomplished when adding or editing an asset, under the Fuel section of the Add Asset page or Edit Asset page within Asset Details, which is available for assets categorized as a Heavy Truck or Vehicle.
See How to Configure IFTA for your Assets (Desktop) for more information.
Permission Requirements: Users with the Fuel Reports and Details permission enabled can view all IFTA reports.
đź’Ą IFTA is a premium product and requires a separate license. Please contact your Account Manager for more information on premium product licenses or reach out to Customer Support at [email protected] or call 888.836.6269.
In this article:
IFTA Report by Vehicle Overview
IFTA Report by Jurisdiction Overview
How to View IFTA Reports
There are two ways to easily access these reports:
- 1
- Click Reports, then All Reports in the left side navigation. Scroll down to the Fuel section and select one of the IFTA reports by clicking the "eye" icon under the Actions column.
- 2
- Or, click Reports in the top global navigation menu, then select Fuel, then one of the IFTA Reports.
Organize the report for your needs
Search, sort, filter, choose settings, and add/remove/re-order columns to organize the report for your needs.
Pro Tip! The default range for viewing the IFTA Reports is the current quarter. In this instance, an “In Progress” watermark will appear on the report, as the quarter is still in progress. Adjusting your date range to the previous quarter will show a completed report without the "In Progress" note. Choosing a future date range will display a “Not Started” watermark.
A max date range of 365 days’ worth of results can be selected, however, the report will only search back to the time when the IFTA license was enabled on your account and assets were configured for IFTA. Results are shown for the account time zone.
Note: The “Include IFTA Miles & Non-IFTA Miles only for assets that crossed state lines” checkbox is available for personal preference. If you want to know which trucks crossed state lines (what needs to be reported per IFTA mandate requirements), checking this box will filter out any IFTA-enabled assets that reported trips but did not cross a state line.
Save or Export the report
Pro Tip! View How to Run, View, Filter, Sort, Save and Export Reports (Desktop) for more details on how to best utilize our Reports feature.
IFTA Report by Vehicle Overview
The following information is included in the report:
- Asset: Asset identifier by fleet number and name.
- Fuel Type: Indicates the fuel type used by this asset, as determined by the Fuel Type field on the Add or Edit Asset form for this asset.
- Choices include gasoline, diesel, liquid propane, electric, ethanol, compressed natural gas, gasohol, methanol, liquid natural gas, E-85, M-85, and A-55BD.
- Jurisdiction: 48 participating states in the USA and 10 providences of Canada. This field will also reflect non-IFTA jurisdictions when miles are reported outside of a mandated jurisdiction, such as South America or Washington DC.
- Country: United States or Canada.
- Org Sublevel 1: This begins an expandable column group that the asset is organized within, starting with the highest level of the Org Chart. Expanding the column group displays Org Sublevel 2 and Org Sublevel 3.
- Non-IFTA Miles: Total miles this asset traveled within jurisdictions that are NOT subject to the IFTA mandate during the selected date range.
- IFTA Miles: Total miles this asset traveled within jurisdictions that are subject to the IFTA mandate during the selected date range.
- Bottom Row: Totals for all vehicles: Total Non-IFTA miles and IFTA miles across results for the current date range.
IFTA Report by Jurisdiction Overview
The following information is included in the report:
- Group: Grouped rows for each Jurisdiction (US State or Canadian Providence)
- Country: United States or Canada
- Fuel Type: Indicates the fuel type used by this asset, as determined by the Fuel Type field on the Add or Edit Asset form for this asset.
- Choices include gasoline, diesel, liquid propane, electric, ethanol, compressed natural gas, gasohol, methanol, liquid natural gas, E-85, M-85, and A-55BD.
- Non-IFTA Miles: Total miles all assets in this Jurisdiction traveled that are NOT subject to the IFTA mandate during the selected date range.
- IFTA Miles: Total miles all assets in this Jurisdiction traveled that are subject to the IFTA mandate during the selected date range.
- Bottom Row: Total for all Jurisdictions: Total Non-IFTA miles and total IFTA miles for all jurisdictions for the current date range.
IFTA Report by Fuel Type Overview
The following information is included in the report:
- Group: Grouped rows for each Fuel Type
- Jurisdiction: 48 participating states in the USA and 10 providences of Canada. This field will also reflect non-IFTA jurisdictions when miles are reported outside of a mandated jurisdiction, such as South America or Washington DC.
- Country: United States or Canada
- Non-IFTA Miles: Total miles all assets by Fuel Type traveled that are NOT subject to the IFTA mandate during the selected date range.
- IFTA Miles: Total miles all assets by Fuel Type traveled that are subject to the IFTA mandate during the selected date range.
- Bottom Row: Total for all Fuel Types: Total Non-IFTA miles and total IFTA miles for all fuel types for the current date range.
IFTA Report FAQs
Why are assets missing from my IFTA Report?
Confirm if the checkbox for "Include IFTA Miles & Non-IFTA Miles only for assets that crossed state lines" has been selected. This can be found under the date picker drop down at the top of the report. When this checkbox is marked, IFTA-enabled assets that did not cross state lines will not appear in the results. Also, confirm the assets have been configured as IFTA-Compliant. If they are not configured, the assets will not pull into the IFTA reports. See How to Configure IFTA for your Assets for more information.
If an asset is not configured for IFTA, can I still get historical IFTA miles information?
Contact your Tenna Account Manager about your options in this case.
Can I include as many assets as I want under IFTA?
Yes, there is no limit to the number of assets that you mark as IFTA compliant.