IFTA Reports by Vehicle, Jurisdiction, and Fuel Type (Desktop)
IFTA (International Fuel Tax Agreement) Reports are available by Vehicle, by Jurisdiction, by Fuel Type, and Asset IFTA Activity Detail. Assets that are selected as IFTA compliant will pull into these reports. This article details the various data points available in the IFTA reports, how to access the reports, and frequently asked questions.
NOTE: These reports are not tracker based. Assets must be configured as IFTA-Compliant to pull into the IFTA reports. This can be accomplished when adding or editing an asset, under the Fuel section of the Add Asset page or Edit Asset page within Asset Details, which is available for assets categorized as a Heavy Truck or Vehicle.
See How to Configure IFTA for your Assets (Desktop) for more information.
Permission Requirements: Users with the Fuel Reports and Details permission enabled can view all IFTA reports.
đź’Ą IFTA is a premium product and requires a separate license. Please contact your Account Manager for more information on premium product licenses or reach out to Customer Support at help@tenna.com or call 888.836.6269.
In this article:
IFTA Report by Vehicle Overview
IFTA Report by Jurisdiction Overview
How to View IFTA Reports
There are two ways to easily access these reports:
- 1a
- Click Reports, then All Reports in the left side navigation.
- 2a
- Scroll down to the Fuel section and select one of the IFTA reports by clicking the "eye" icon under the Actions column.
- 1b
- Or, click Reports in the top global navigation menu, then select Fuel, then one of the IFTA Reports.
NOTE: Scroll down to find the Asset IFTA Activity Detail Report.
Organize the report for your needs
Search, sort, filter, choose settings, and add/remove/re-order columns to organize the report for your needs.
Pro Tip! The default range for viewing the IFTA Reports is the current quarter. In this instance, an “In Progress” watermark will appear on the report, as the quarter is still in progress. Adjusting your date range to the previous quarter will show a completed report without the "In Progress" note. Choosing a future date range will display a “Not Started” watermark.
A max date range of 365 days’ worth of results can be selected, however, the report will only search back to the time when the IFTA license was enabled on your account and assets were configured for IFTA. Results are shown for the account time zone.
NOTE: The “Include IFTA Miles & Non-IFTA Miles only for assets that crossed state lines” checkbox is available for personal preference. If you want to know which trucks crossed state lines (what needs to be reported per IFTA mandate requirements), checking this box will filter out any IFTA-enabled assets that reported trips but did not cross a state line.
Save or Export the report
Pro Tip! View How to Run, View, Filter, Sort, Save and Export Reports (Desktop) for more details on how to best utilize our Reports feature.
IFTA Report by Vehicle Overview
What it is: This report summarizes miles driven by vehicle (asset) and jurisdiction for IFTA compliance. Data is grouped by asset, displayed as Fleet No. - Asset Name , with each jurisdiction as a child row.
Key behaviors:
- Date range supports Quarter selection (defaults to current quarter) or Custom range (max 365 days), based on account time zone
- Default sort is numerically by Fleet No.
- Row grouping shows each asset as a parent row with jurisdictions nested underneath
- Watermarks show "IN PROGRESS" for the current quarter and "NOT STARTED" for future quarters
- Assets must be configured as IFTA-compliant to appear
Grid columns (10): Fleet No., Asset Name, Fuel Type, Jurisdiction, Country, Org Sublevels (1–3, collapsed), Non-IFTA Miles, and IFTA Miles — with row totals labeled "Totals for all vehicles"
Filters (7): Fleet No., Asset Name, Fuel Type, Jurisdiction, Country, Organization, and IFTA/Non-IFTA Jurisdiction
Actions: Search, save report configuration, and export (All or Only Displayed)
IFTA Report by Jurisdiction Overview
What it is: This report summarizes miles driven by jurisdiction and fuel type for IFTA (International Fuel Tax Agreement) compliance. Data is grouped by jurisdiction, with each fuel type as a child row.
Key behaviors:
- Date range supports Quarter selection (defaults to current quarter) or Custom range (max 365 days), based on account timezone
- Default sort is alphabetically by Jurisdiction
- Row grouping displays as
Jurisdiction (Count)where count = number of fuel types with reported miles - Watermarks show "IN PROGRESS" for the current quarter and "NOT STARTED" for future quarters
- Paginated grid with row totals for Non-IFTA and IFTA Miles columns (calculated on backend)
Grid columns: Fuel Type, Jurisdiction, Country, Org Sublevels (1–3, collapsed), Non-IFTA Miles, and IFTA Miles
Filters: Fuel Type, Jurisdiction, Country, Organization (recalculates mileage without necessarily changing row count), and IFTA/Non-IFTA Jurisdiction
Actions: Search, save report configuration, and export (All or Only Displayed)
IFTA Report by Fuel Type Overview
What it is: This report summarizes miles driven by fuel type and jurisdiction for IFTA (International Fuel Tax Agreement) compliance. Data is grouped by fuel type, with each jurisdiction as a child row showing IFTA and Non-IFTA miles.
Key behaviors:
- Date range supports Quarter selection (defaults to current quarter) or Custom range (max 365 days), based on account time zone
- Default sort is by Fuel Type (numeric)
- Row grouping displays as
FuelType (Count)where count = number of jurisdictions with reported miles - Watermarks show "IN PROGRESS" for the current quarter and "NOT STARTED" for future quarters
- Paginated grid with row totals for Non-IFTA and IFTA Miles columns
Grid columns: Fuel Type, Jurisdiction, Country, Org Sublevels (1–3, collapsed), Non-IFTA Miles, and IFTA Miles
Filters: Fuel Type, Jurisdiction, Country, Organization (recalculates mileage without necessarily changing row count), and IFTA/Non-IFTA Jurisdiction
Actions: Search, save report configuration, and export (All or Only Displayed)
Important! IFTA mileage is calculated using GPS ping data from trackers combined with road-snapping function, which maps your assets' travel to actual roads to best approximate the miles driven for tax reporting purposes.
Because of this, its normal to see a variance up to +/- 10% between IFTA tax miles and tracker-reported mileage. This is expected and acceptable, this approach ensures mileage is accurately attributed to the correct jurisdictions to meet the requirements for IFTA compliance.
IFTA Report FAQs
Why are assets missing from my IFTA Report?
Confirm if the checkbox for "Include IFTA Miles & Non-IFTA Miles only for assets that crossed state lines" has been selected. This can be found under the date picker drop down at the top of the report. When this checkbox is marked, IFTA-enabled assets that did not cross state lines will not appear in the results. Also, confirm the assets have been configured as IFTA-Compliant. If they are not configured, the assets will not pull into the IFTA reports. See How to Configure IFTA for your Assets for more information.
If an asset is not configured for IFTA, can I still get historical IFTA miles information?
Contact your Tenna Account Manager about your options in this case.
Can I include as many assets as I want under IFTA?
Yes, there is no limit to the number of assets that you mark as IFTA compliant.