Assets Overview

Assets is the main hub that links to all others within Tenna. Use the Assets feature to access and interact with all your assets. Below, you will find details on all of the fields that make up an Asset in Tenna.

Permission Requirements: All users in your account are able to view the Assets feature at it's most basic level. Various functions can be "permissioned" ON or OFF for your users to control access. 

Elements of an Asset

An Asset in Tenna is made up of various elements. These elements work together in the platform to streamline workflows.

Asset Type/Designation*

• Owned: Your organization owns this asset
• Rental: Your organization is renting this asset
• Disposed: Your organization disposed of this previously owned or rental asset.

Major Category* and Sub-Categories

Organizations can define the major categories and sub-categories as it best fits their procedures.

Choosing a Major Category with a specific Category Type (Equipment, Vehicle, Truck, Tools, Material, Attachments, or Consumables) will change the elements required for the asset.

Telematics*

• Tenna or Supported OEMs
• Secondary Telematics: This feature expands your fault code coverage, allowing you to receive fault data from both your TennaCANbus tracker and the selected OEM AEMP feed.
  • Choose Tenna as your primary telematics provider, and the OEM as your secondary provider.

Organization (Subsidiary, Division, Department)

Select a Subsidiary, Division, or Department from your account's Org Chart to associate the asset with.

Core Info

• Fleet No*: Unique identifier for an asset within Tenna
  • Can contain any letters, numbers, or various special characters
• 📚 Required for all assets except for category types: Materials or Consumables
• Asset Name*: Name your asset for easier identification. Typically, users will name their asset using the Year, Make, Model, and Asset Type.
  • 📚 Required for all Category Types

• Assignee: Choose from existing Contacts in your Tenna account.
  • 📚 For all category types except Consumables
  • 🔓 Requires “Edit Assignee” permission.

General Info

• Make*, Model*, and Year*
  • 📚 Required for Category Types: Vehicle, Truck, and Equipment
  • 📚 Optional for Category Types: Tools and Attachments
  • 📚 Not applicable for Category Type: Materials or Consumables
• Serial No
  • 📚 For Category Types: Equipment, Tools, and Attachments
• VIN*
  • 📚 For Category Types: Truck and Vehicles
• License Plate No
  • 📚 For Category Types: Truck, Vehicles, Equipment, and Attachments
• State of Registration
  • 📚 For Category Types: Truck, Vehicles, Equipment, and Attachments
• PIN No*: Unique PIN No for OEM telematics
  • Required only if OEM telematics are enabled
  • 📚 For Category Types: Truck, Vehicle or Equipment
• Class Code: The specific type or class of the asset.
  • 📚 For category types: Truck, Vehicle, Equipment, and Attachment
• Current Miles/Idle Miles*: When creating an asset, the user will submit the current odometer reading on the asset. When viewing an existing asset, this field will display the current miles reading based on tracker data or OEM telematic readings.
  • 📚 For category types: Vehicle or Truck

• Current Hours/Idle Hours*: When creating an asset, the user will submit the current hour meter reading on the asset. When viewing an existing asset, this field will display the current hour meter reading based on tracker data or OEM telematic readings.
  • 📚 For category types: Equipment or Truck

• Status: Every owned, rental and disposed asset you have in Tenna will have a status. Some statuses are automated and triggered by certain events or actions, and others are manually set. Statuses allow you to quickly identify asset characteristics and organize your asset list.
  • Statuses for Owned and/or Rental Assets:
    • In Use (asset being used)
      • For Owned or Rental assets
    • Available (asset not being used)
      • For Owned or Rental assets
    • For Sale (an asset your company intends to sell)
      • For Owned assets only
    • For Rent (an asset your company listed to rent out to another company)
      • For Owned assets only
    • Rented to Third Party (an asset your company has rented out to another company)
      • For Owned assets only
  • Statuses for Disposed Assets only:
    • Sold (an owned asset your company sold)
      • For previously Owned assets only
    • Junked (a broken asset your company disposed of)
      • For previously Owned assets only
    • Stolen (an asset that was stolen)
      • For previously Owned or Rental assets
    • Lost (an asset that was lost)
      • For previously Owned or Rental assets
    • Lease Returned (an asset whose designation was Owned, but the asset was leased and finally returned)
      • For previously Owned assets only
    • Rental Returned (an asset whose designation was Rental, but the rental agreement ended and the asset was returned)
      • For previously Rental assets only
    • Other (none of the above but the asset is no longer in your possession)
      • For previously Owned or Rental assets

• Condition
  • 📚 For all category types except Consumables
  • Excellent: The asset looks new, is in excellent mechanical condition and needs no reconditioning.
  • Good: The asset is free of any major defects. This asset has a clean Title History, the paint, body and interior have only minor (if any) blemishes, and there are no major mechanical problems.
  • Fair: The asset has some mechanical or cosmetic defects and needs servicing but is still in reasonable running condition.
  • Poor: The asset has severe mechanical and/or cosmetic defects and is in poor running condition.
• Description: Captures standard, factual, and enduring details about the asset, defining what the asset fundamentally is and its core specifications. Use it for information that rarely changes, like model, capacity, or primary function.
• Special Comments: For dynamic, timely, or specific operational notes that provide context for the asset's current state or recent history. Use it for information that changes frequently, such as current status, specific alerts, or temporary instructions.
• Regulatory Compliance: Various selections to designate an asset as compliant.
  • Hazmat Vehicle: A vehicle specifically designed, equipped, and certified to transport hazardous materials.
    • 📚 For category types: Truck, Vehicles, Equipment, and Attachment
  • Apportioned Vehicle: A commercial vehicle registered under the IRP, allowing it to operate in multiple jurisdictions with a single registration plate.
    • 📚 For category types: Truck, Vehicles, and Attachment
  • ELD/HOS Compliant: A vehicle subject to Electronic Logging Device (ELD) and Hours of Service (HOS) regulations, ensuring compliance with federal regulations for tracking driving hours and maintaining driver logs.
    • 📚 For category types: Truck and Vehicles
• External Documents: Attach up to 10 files at 20MB max each

Fuel

• Will this Asset by IFTA Compliant? No or Yes
  • IFTA stands for International Fuel Tax Agreement
  • If ‘Yes’: Tenna starts recording IFTA miles for the asset at the end of every trip.
  • 📚 Required for Category types: Vehicle or Truck
  • 🔓 Requires IFTA license
• Fuel Type: Indicates the type of fuel used by the asset and drives fuel efficiency calculations in Tenna.
  • Options include: Gasoline, Diesel, Liquid Propane, Electric, Ethanol, Compressed Natural Gas, Gasohol, Methanol, Liquid Natural Gas, E-85, M-85, and A-55BD
  • For category types: Truck, Vehicle or Equipment
• Fuel Grade: Select the grade for the fuel type chosen above.
  • The drop-down list will adapt based on chosen Fuel Type and only show relevant grades. (Ex: Gasoline shows Fuel Grades: Non-Ethanol or Unleaded)
  • 📚 For category types: Truck, Vehicle, or Equipment
  • 🔓 Requires Fuel license
• Fuel Tank Size
  • Shows for all fuel types except Electric
  • 📚 For category types: Truck, Vehicle or Equipment

Dimensions

Various relevant dimensions for the asset.

• Gross Weight, Net Weight, Shipping Height/Length/Width, Number of Tires, Tire Size, Tire Part, Mobilization Axle Requirement, Multi-Load Mobilization Requirement, Payload Capacity
• 📚 For category types: Trucks, Vehicle or Equipment

Engine Specs

Various relevant dimensions for the asset.

• Gross Weight, Net Weight, Shipping Height/Length/Width, Number of Tires, Tire Size, Tire Part, Mobilization Axle Requirement, Multi-Load Mobilization Requirement, Payload Capacity
• 📚 For category types: Trucks, Vehicle or Equipment

Maintenance

• 📚 For all Category Types
• R&M (Repair and Maintenance) Costs:
  • Baseline R&M (Repair and Maintenance) Cost: This will be the initial R&M cost for the asset and will be used to calculate the lifetime R&M based on Tenna's maintenance feature.
  • 📟 Lifetime R&M Cost: Calculated as the sum of Baseline R&M cost, total cost of Maintenance Requests (resolved outside work orders), and total cost of completed Work Orders
    • This field is not available when creating an asset. It is calculated once the asset is created based on various data points in Tenna.
  • 📟 Tenna R&M Cost: = Lifetime R&M Cost - Baseline R&M Cost
    • This field is not available when creating an asset. It is calculated once the asset is created based on various data points in Tenna.
• Labor Costs:
  • 🔓 These fields are only available for accounts with the Mechanic Time Cards license enabled.
  • Baseline Labor Cost: This will be the initial labor cost for the asset and will be used to calculate the lifetime labor cost on the asset based on Tenna's Time Card feature.
  • 📟 Lifetime Labor Cost: Calculated as the sum of baseline labor cost, total labor cost on Maintenance Requests (resolved outside work orders), total labor cost Work Orders and total labor costs added directly to this asset.
    • This field is not available when creating an asset. It is calculated once the asset is created based on various data points in Tenna.
  • 📟 Tenna Labor Cost: = Lifetime Labor Cost - Baseline Labor Cost
    • This field is not available when creating an asset. It is calculated once the asset is created based on various data points in Tenna.
• Parts Costs:
  • 🔓These fields are only available for accounts with the Parts license enabled.
  • Baseline Parts Cost: This will be the initial parts cost for the asset and will be used to calculate the lifetime parts cost on the asset based on Tenna's maintenance feature.
  • 📟 Lifetime Parts Cost: Calculated as the sum of baseline parts cost, total parts cost on Maintenance Requests (resolved outside work orders), total cost of completed Work Orders, and total cost of parts added directly to this asset.
    • This field is not available when creating an asset. It is calculated once the asset is created based on various data points in Tenna.
  • 📟 Tenna Parts Cost: = Lifetime Parts Cost - Baseline Parts Cost
    • This field is not available when creating an asset. It is calculated once the asset is created based on various data points in Tenna.
• Spec Sheets Link: Insert the URL for the asset’s spec sheet for ease of access
• Maintenance Manual Link: Insert the URL for the asset’s maintenance manual for ease of access

Billing*

• Is the asset billable?* Yes or No
• Billing Type*: Project, Office or Yard
  • Required if “Yes” to asset being billable.
• Internal Rental Rate: Rate (in dollars) at which the asset is given on rent within the company to different sites/projects
  • When a billable asset with an internal rental rate enters the geofence boundary of a Site also marked as billable, the asset will automatically be billed to that Site.
  • The asset will stop billing to the site when it exits the billable Site’s geofence (except for Heavy Truck and Vehicles, which must enter another Site geofence to cease billing to last Site)
  • Changes to the internal rental rate will by applied to future charges only.
  • 📚 For all category types except Consumables
  • Internal Rental Rate Type: Hourly, Daily, Weekly, Monthly, Yearly
• External Rental Rate: The rate (in dollars) at which the asset will bill when rented to Third-Party Customers
  • 📚 For all Owned assets with category types except Consumables
  • External Rental Rate Type: Hourly, Daily, Weekly, Monthly, Yearly

Financials

• 📚 For all Owned Assets with all Category Types.
  • Note: Consumables only show Purchase Price and Seller fields
• Purchase Price: Price at which the asset was purchased.
• Date Purchased: Date on which the asset was purchased.
• Seller: Name of the Seller from whom the asset was purchased.
• Dealer: Name of the Dealer from whom the asset was purchased.
  • Seller and Dealer fields choose from the Tenna account’s rolodex.
• Hours/Miles at Purchase: Total number of Hours/Miles the asset had operated at the time of purchase.
• Transaction Cost: Amount paid for the transaction for the purchase of the asset.
• Market Value: Current market value of the asset
• 📟 Book Value: = Purchase Price - Depreciation to Date
  • This field is not available when creating an asset. It is calculated once the asset is created based on various data points in Tenna.
• Depreciation to Date: Total Depreciation expense associated with Asset from the date it was placed ‘in service’ (in service date should be the Date Purchased)
• Interest Cost to Date: Total Interest expense (if financed) associated with Asset tracked from the Date Purchased.
  • This amount is listed on financing agreement provided by the Bank or Lending Institution.
• 📟 Profit: = Rental Income to Date - (Total R&M Cost to Date + Depreciation to Date + Interest Cost to Date)
  • This field is not available when creating an asset. It is calculated once the asset is created based on various data points in Tenna.

Loan/Lease

• 📚 For all Owned Assets with all Category Types except Consumables
• 🔓 User must have “Financial Information” permission set to Edit in order to edit these fields.

• Lender/Leaser: Choose from User, Contact or Company in Tenna rolodex.
  • Terms (in Months)
• Original Loan/Lease Value: Original loan/lease amount (dollars)
• Acquisition Broker Fee: Any fee assessed by the broker of a deal.
• Loan/Lease Interest Rate: Interest at which the loan/lease was taken
• Monthly Payment: Monthly payment toward the loan taken for the asset.
• Depreciation Duration (Useful Life in Years): Estimated useful life of the Asset.
  • Shown for Loan assets only
• Early Payoff Fee: Fee to be paid for early loan pay off.
• Loan/Lease Fee: Any fees associated with loaning or leasing the asset.
• Current Loan Outstanding: Amount (dollars)
• 📟 Calculated Monthly Payment (P&I): Calculates when all the following are populated:
  • Original loan value
  • Loan interest rate
  • Term in months
  • This field is not available when creating an asset. It is calculated once the asset is created based on various data points in Tenna.
  • Note: Stops calculating when today is < or = to Term in Months or a Sold Date is populated.

Sale

• 📚 For Owned Assets with all Category Types except Consumables
• Sale Asking Price: The price at which the asset was listed for sale
• Sale Price: The Price at which the asset was sold
• Buyer’s Name: Choose from User, Contact or Company in Tenna rolodex.
• Date Sold: Date on which the asset was sold.
• Actual Hours/Miles at Sale: Hours will show for Trucks or Equipment; Miles will show for Trucks or Vehicles
• Actual Net Hours/Miles Owned: Total number of Hours/Miles the asset had operated in the duration it was owned.
  • Actual Net Hours Owned = Hours at Sale - Hours at Purchase
  • Actual Net Miles Owned = Actual Miles at Sale - Miles at Purchase
• Years Owned: = Year the asset was sold - Year the asset was purchased
• Hauling Costs: Amount paid for the transaction for the purchase of the asset.
• Auction Commission: Commission Amount paid for the auction
• Disposition Broker Fee: Any fee assessed by the broker for the sale of the asset.
• Book Gain: Actual Gain incurred with the sale of the asset
• Book Loss: Actual Loss incurred with the sale of the asset
• Cash Recognition: Net proceeds received from sale or disposal of the Asset. Cash recognition = Sale Price - (Transaction Costs + Current Loan Outstanding + Disposition Broker fees + loan fee, etc.
• Total Internal Rental Revenue: Total revenue made till date by renting the asset internally.
• Total External Rental Revenue to Date: Total revenue made till date by renting the asset externally to 3rd Parties.

Forecast

• 🔓 User must have “Financial Information” permission set to Edit in order to edit these fields.
• Forecasted Hours/Miles at Sale: Forecasted number of Total Hours/Miles the Asset will have at Sale/Disposal which is typically projected by the Equipment Manager.
  • 📚 Hours for Category Types: Equipment
  • 📚 Miles for Category Types: Truck, Vehicle
• Forecasted Net Hours/Miles Owned: Forecasted Hours/Miles at Sale less Hours/Miles at Purchase.
  • 📚 Hours for Category Types: Equipment
  • 📚 Miles for Category Types: Truck, Vehicle
• Target Hours/Miles to Work for Month:
  • This field defines the expected or planned number of hours an asset should be actively operating. It serves as a benchmark to calculate the asset's utilization rate for reporting purposes, helping identify if equipment is being efficiently used, underutilized, or overutilized.
  • 📚 Hours for Category Types: Equipment
  • 📚 Miles for Category Types: Truck, Vehicle

Warranty

Adding warranties are optional. However, if a Warranty is added, the following * items are required.

• 📚 For Category Types: Truck, Vehicle, Equipment, Tools, Attachments
• Expired Warranty? Toggle on to designate the warranty as expired or active.
  • Toggled on will give option to add Expiration Date.
• Title*
• Provider*: Choose from a User, Contact or Company in Tenna account rolodex.
• Contact: Choose from a User or Contact in Tenna account rolodex.
• Start Date*: The beginning of the warranty period (regardless of whether it is a time, mileage or hour based warranty). This date typically aligns with the date the asset was purchased.
• Unit of Measure (UoM)*
  • 📚 Hours for category types: Equipment or Truck
  • 📚 Miles for category types: Truck or Vehicle
  • 📚 Months for category types: Equipment, Truck, Vehicle, Tools and Attachments
• Period: Number to correspond with UoM to show warranty coverage/length.
• Notes
• Attachments

Registration

Opportunity to add additional/multiple registrations under the asset

• 📚 For Category Types: Truck, Vehicle, Equipment, Tools, Attachments
• Title*: Examples include “Hazmat Registration” or “Annual Permit”
• Expiration Date*
• Description
• Notes
• Attachments

Insurance

• Carrier: Name of the asset’s insurance coverer
• Value: Value the asset is insured for
• Start Date: Date coverage started for the asset
• Expiration Date: Date coverage ends for the asset

DVIR

Assign a DVIR inspection to the asset and designate the number of inspection codes.

Inspections

Assign inspection forms to the asset.