Safety & Compliance Overview

💥 Safety & Compliance is a premium product and requires a separate license. Please contact your Account Manager for more information on premium product licenses or reach out to Customer Support at [email protected] or call 888.836.6269.

Tenna’s Safety & Compliance product enables you to efficiently manage and monitor safety and compliance across your entire equipment fleet.

Permissions Requirements: Once the Safety & Compliance premium product is purchased, all users have access to the Safety & Compliance page, however, the elements they can view/edit are based on permissions. See each section below for specific details.

See How to Set Up the Safety & Compliance Feature (Desktop) for information on setting up the feature in your account.

To view the Safety & Compliance page, select “Safety & Compliance” from the navigation menu on the left side of the screen.

The following tiles are found on the Safety & Compliance page. The tiles shown for each user are dependent on their permissions as well as the active licenses on the account.

Click on a specific tile to view that page.

Manage Inspections

Permission Requirements: Users with the “Manage Inspections” permission can create, manage, and assign inspections.

The Manage Inspections page allows you to create, manage or assign inspections.

See Inspections Overview for additional information.

Custom Inspections

💥 Customer Inspections requires a separate license. Please contact your Account Manager for more information on licenses or reach out to Customer Support at [email protected] or call 888.836.6269.

Permission Requirements: Once the Custom Inspections license is activated on the account, users with the “Manage Inspections” permission can create custom inspection forms.

The Custom Inspections functionality allows Tenna users to create custom inspection forms that are as specific as needed to make inspections more insightful. With Custom Inspections, users can:

• Create new forms for special use cases, specific projects or job sites, certain types of assets, state or local requirements, and more.
• Enforce mandatory fields to get the data needed.
• Mandate signature fields for improved communication and issue tracking.
• Group inspection items for a more efficient process in the field.

See Custom Inspections Overview for additional details on Custom Inspections.

Driver Vehicle Inspection Report (DVIR)

Permission Requirements: Users with the “Submit Inspections” permission can submit inspections. Users with the “Manage Inspections” permission can assign an inspection to an asset or category.

Driver Vehicle Inspection Reports (DVIR) are required by federal regulations for on-road trucking operations and are a valuable standardized safety practice for contractors with service vehicles and heavy trucks. These are one type of Inspection in Tenna.

DVIR options include:

• Vehicle Inspections: Visual and mechanical inspections of a vehicle, applicable to Category Types "Vehicle" or "Truck".
• Trailer Inspections: Visual and mechanical inspections of a trailer, applicable to Category types "Equipment" and "Attachment".
• Driving Only: Designed for users to assign themselves to a vehicle without needing to complete an inspection form. This option is not monitored or reported beyond updates to the Assignee field whenever a user identifies themselves as the ‘Driver’ for that vehicle.

When implementing the Safety & Compliance feature, users assign their assets eligible for DVIR with a DVIR type and configure the number of QR codes required to complete the inspection. See How to Assign or Un-Assign an Inspection to an Asset or Category (Desktop) for additional information.

When completing an inspection, the driver uses the Tenna app to scan QR codes placed around the vehicle and mark each aspect of the visual and mechanical inspection as "Safe" or "Needs Attention". This inspection data is then stored for record keeping. Any failed aspects of the inspection are submitted to the Shop for attention.

See Inspections Overview and How to Submit a DVIR Inspection (App) for additional information.

Inspection Reports

Permission Requirements: Users with the “View Inspection Reports” permission can view inspections. Users with the “Submit Inspection” permission can submit inspection reports for assets.

The Inspection Reports page allows you to view all submitted inspection reports and their details. This includes Tenna Default Inspections, DVIR, and Custom Inspections (if enabled). Users may also start and submit an inspection from their desktop on this page.

See How to View Inspection Reports: Pass, Fail, DVIR, etc. (Desktop) and How to Submit an Inspection (Desktop) for additional information.

Missed Inspections

Permission Requirements: Users with the “View Inspections” permission have access to this summary screen.

The Missed Inspections page allows you to view instances of assets being operated without their required inspections.

See How to View a Missed Inspection (Desktop) for additional information.

TennaCAM

Permission Requirements: Users with the “TennaCAM Videos” permission can view TennaCAM road and cab facing videos.

The TennaCAM screen gives you the ability to view all TennaCAM safety recordings and live stream footage.

The TennaCAM 2.0 is ideal for monitoring on-road safety incidents and driver behavior by providing footage of accidents or harsh driving events for trucks and vehicles in your construction fleet.

See TennaCAM 2.0 Overview and What to Expect and How to View and TennaCAM 2.0 Footage (Desktop) for additional information.

Driver Scorecard

Permission Requirements: Users with the “View all Driver Scorecards” permission can view scorecards for all users and company averages. Users with the “Manage Scorecards”, “Manage Grading Criteria”, and “Manage Thresholds” permissions can manage and edit the grading criteria.

Tenna’s Driver Scorecard feature leverages telematics technology to identify driver performance data enabling contractors to view and analyze behavioral trends for improvement in fleet safety.

Driver Scorecards are the performance records of each of your drivers based on the data received from a tracker for each trip they complete with their fleet asset. Driver scorecards show you trends across your company and individual drivers based on their driving behaviors.

The Drivers Scorecard screen allows you to view your company’s average score as well as a list of drivers and scores.

See Driver Scorecard Overview and How to View Drivers Scorecards (Desktop) for additional information.

Gorilla ELD

💥 ELD requires a separate license. Please contact your Account Manager for more information on licenses or reach out to Customer Support at [email protected] or call 888.836.6269.

Permission Requirements: Once the ELD license is activated on the account, all users have access to this screen.

The Gorilla ELD tile will redirect you to the Gorilla Safety login page to access your account.

See Gorilla Safety What to Expect for additional information.

In addition to the tiles on the Safety & Compliance page, the following Safety & Compliance reports are also available:

IFTA

💥 IFTA requires a separate license. Please contact your Account Manager for more information on licenses or reach out to Customer Support at [email protected] or call 888.836.6269.

Permission Requirements: Once the IFTA license is activated on the account, all users with the “Fuel Reports & Details” permission turned on can see the IFTA Report by Vehicle.

This report allows you to view your International Fuel Tax Agreement (IFTA) report organized by the applicable vehicles and trucks in your fleet (vs. by jurisdiction or fuel type which are available as separate reports).

See How to Configure IFTA for Your Assets (Desktop) and IFTA Report by Vehicle (Desktop) for additional information.